European Expo Dubai

General Regulations

01 October 2021 - 31 March 2022
Dubai

General Regulations

 

 

1. Organization - Date and place of the exhibition.

 

European Expo Dubai - "Under the high patronage of the European Parliament" in collaboration with Union Of European Experts Chambers - organizes EUROPEAN EXPO DUBAI (Dubai International European Exhibition), to be held from 01 October 2021 to 31 March 2022 in the territory of Dubai South.

 

2. Exhibition hours.

 

In the logic of favoring SMEs, the exhibition will be divided into six sessions of 24 days divided as follows:

 

from 01 to 24 October 2021

from 01 to 24 November 2021

from 01 to 24 December 2022

from 01 to 24 January 2022

from 01 to 24 February 2022

from 01 to 31 March 2022

 

During opening hours, the exhibition spaces must be occupied by the Exhibitors and the products on display must be discovered. The Organizer reserves the unquestionable right to modify the duration, dates and opening and closing times of the Exhibition, without any right of compensation to the Exhibitors, by giving notice to the Exhibitors within the ninetieth day prior to the date originally scheduled for the opening.

 

3. Exhibitors admitted

 

Companies, agents, representatives and traders who meet these requirements are authorized to participate:

 

Registered office in one of the 27 member states of the European Union.

 

Registered office in Europe operational at least 12 months before the request to participate in the exhibition

 

4. Application for admission

 

The application form, drawn up on the appropriate forms and duly signed by the legal representative of the applicant company, must reach European Expo Dubai, info@europeanexpodubai.com by March 15, 2021.

 

Only applications completed and signed in accordance with these Regulations are accepted. General and accompanied by payment pursuant to art. 5.

 

European Expo Dubai undoubtedly decides whether or not to accept the application. By signing the "Application Form" and the "General Regulations", the Exhibitor formally undertakes to participate in the event, to accept the provisions of these General Regulations and all subsequent additions, modifications and derogations adopted by the Organizer, as well as the standards reported in the "Technical Regulations". Reservations of spaces smaller than 16 m2 are not accepted, unless otherwise specified by the Organizer.

 

5. Participation fees

 

The base in the exhibition area is set at € 500.00 per square meter.

 

Stand tax (mandatory) € 100.00 per square meter (see Art. 9.b)

 

5a. Discounts and tariff concessions

 

European Expo Dubai recognizes a 20% discount on the participation fee on square meters greater than the number of 30 square meters.

 

The discount will be counted during the billing of the balance, after the notification of the stand assignment has been issued.

 

6. Payment terms.

 

Together with this application form, the Exhibitor is required to pay the following reservations:

 

Euro 200.00 for each square meter, required surface (minimum surface 16 square meters).

 

Euro 50.00 per square meter for the stand.

 

Payment must be made by bank transfer to:

Header: Union of European Expert Chambers

IBAN number: IT 18 H 03268 01004 000908853090

SWIFT code: SELBIT2B

Account currency: 000908853090

Reason for payment: European Expo Dubai.

 

The balance of the participation fees must be paid within 15 days of receipt of the invoice and in any case 3 months before entering the exhibition center.

Only exhibitors who have paid the balance within the deadlines will be authorized to enter the neighborhood and services will be provided.

 

7. Allocation of exhibition areas.

 

For technical and organizational needs, European Expo Dubai reserves the right to change, reduce or modify the assigned exhibition area and this without the right of the Exhibitor to indemnify or compensate for any reason. This will be communicated to the Exhibitor before paying the balance. The stands can only be used for the area and position resulting from the documents issued by the Organizer. The transfer, even free of charge, even if partial, of the stand is strictly prohibited. It is also forbidden to display products not indicated in the form attached to the application for admission or from another manufacturer, as well as any form of recall made on behalf of another company. In case of non-compliance with these rules, the Organizer has the right to close the exhibition area due to the fault of the Participant without reimbursement of the fees paid and without prejudice to any damages for the Exhibition for which a penalty may be requested. Provided that it is declared, the use of devices or products strictly necessary for any demonstration of the exhibited product is exceptionally allowed, provided that this does not constitute an advertising factor for non-exhibiting companies. The brand of the device used by the Exhibitor must be obscured.

 

8. Waiver of participation.

 

The Company which, due to proven impossibility, has not been able to attend the event, can request the dissolution of the commitment made, by submitting a written request no later than June 30, 2021. In this case, European Expo Dubai acquires the right to loss the sums paid in any capacity by the company that renounces, in addition to having the area made available. If cancellation is received after this deadline, the exhibitor is required to pay the entire participation fee as a penalty.

All this has been declared without prejudice to any legal actions and to the request for damages by European Expo Dubai.

 

9. Services included in the participation fees

 

a) The basic fee, in addition to the exhibition area, includes the following services:

 

  • "Official exhibitors" logo of the European Expo Dubai

  • Wi-Fi service

  • Registration in the official catalog

  • 1 copy of the catalog

  • Entrance pass for the staff of the exhibiting company

  • Invitation cards for customers

  • Stand cleaning service

  • Fire extinguisher equipment according to law

  • Electric power installed up to 3 kW

  • General surveillance of the pavilions and general fire prevention. Special surveillance services can be requested from European Expo Dubai, for a fee on specific request.

  • At the request of individual exhibitors, specific promotional events can be organized, to be agreed with the organization and exhibitor.

 

b) Stand with a fully printable four-color high-resolution PVC wall and with various options (graphics, prints are included in the price)

 

10. Catalog of the exhibition

 

The European Expo Dubai deals with the publication of the official catalog of the event, containing the following indications:

 

  • General information and services

  • Exhibition center

  • Alphabetical list of exhibitors and references of the occupied exhibition area

  • List of houses represented

  • Product directory

  • List of exhibitors by type of product

 

The repertoire numbers corresponding to the production schedule for manufacturers or products displayed by agents, representatives, distributors and merchants

 

must be indicated in the appropriate form to be returned together with the application form. Any changes must be communicated in writing at least 90 days before the event. After this deadline, the change is not guaranteed. European Expo Dubai guarantees the utmost diligence in compiling the official catalog and declines any responsibility for any errors or omissions and reserves the right to remedy these deficiencies or imperfections over time and in the way it deems most appropriate. The foregoing also applies to any other promotional, informative or service publication prepared by the Organizer.

 

b) it is possible to personalize the Catalog subject to agreement with the organization upon payment at least 90 days before the start of the event.

 

11. Handling of materials, goods and packaging - Customs

 

The Exhibitor is responsible for all operations relating to the introduction into the Exhibition Center, unloading, positioning on the stand, disassembly and return of the machines, equipment and display and installation materials.

 

For safety reasons, exhibitors and bodybuilders operating on their behalf are prohibited from using their forklifts, self-propelled cranes, aerial platforms, etc. Inside the Exhibition Center; for these needs they will have to resort to official shippers, to ensure the strictest compliance with safety standards. The above provisions do not apply to transport vehicles equipped with a crane arm on board, which, however, can operate inside the pavilions only if equipped with pipes for the disposal of the engine exhaust fumes outside the pavilions themselves. The official courier of European Expo Dubai is available to perform any operation related to the introduction and customs clearance of machines and materials, including the crane service and the collection, safekeeping and return service for packaging, as well as for the return of the materials. at the end of the exhibition.

Detailed information is contained in the Technical Regulations which will be available later.

 

12. Declaration of value - Insurance - Limitation of liability

 

12.1. Value declaration: the Exhibitor and the Co-exhibitors are required to declare, using the specific form attached to the online forms, the overall "real value" of goods, machinery, installation materials and equipment that they intend to bring and / or use in the Center Exhibition, also on behalf of the brands represented, except for the fact that, in the absence of this declaration, the minimum capital referred to in art. 12.2 below and in any case without prejudice to the right of the European Expo Dubai to verify any declaration made.

 

In the event of a claim, in the absence of correspondence between the value declared by the Exhibitor and the real value of the insured assets, the insured value will in any case be that declared by the Exhibitor.

 

12.2. All Risks policy for exhibitors and co-exhibitors (excluding terrorism and sabotage) - European Expo Dubai requires that the goods, machinery, set-up materials and equipment brought and / or used by exhibitors and co-exhibitors in the exhibition center are covered by an "All Risks" insurance policy (all risks), with the waiver of recourse by insurers against third parties, including European Expo Dubai and associated companies, the Organizer and third parties interested in organizing the exhibition.

Exhibitors are required to ensure that the goods, machinery, set-up materials and equipment brought and / or used in the exhibition center have their own "All Risks" insurance, valid for fairs and exhibitions, with an exemption clause. Compensation of insurers against European Expo Dubai, the companies connected to them, the Organizer and third parties interested in organizing the event, which exhibitors will still have to complete and return the signed special insurance form, attached to the online forms, accompanied with signed declarations by your legal representative and the company insurance that the aforementioned assets are covered by an "All Risks" guarantee for an amount of not less than € 25,000.

 

12.3. Third party liability policy - The Exhibitor will automatically take care of this insurance, taking charge without any charge from European Expo Dubai, which provides for a ceiling of no less than Euro 100,000,000.00 (one hundred million).

 

12.4. Limitation of Liability - By signing the Application Form, the Exhibitor agrees to release European Expo Dubai from any liability for consequential damages, damage to the image, loss of turnover etc. Also for direct damages, by virtue of the insurance coverage pursuant to art. 11.2 above, each Exhibitor undertakes to release European Expo Dubai from any liability.

 

13. Technical services, cleaning.

 

Within the limits allowed by the existing systems, water and other special technical supplies are supplied, the Exhibitor is responsible for connecting to the nearest sales points and reimbursing the supply costs. The supply of electricity up to 3 kW and the cleaning of the exhibition areas are included in the participation fee.

 

14. Prohibitions

 

Generally it is forbidden how many damages, disturbances or damages can be caused to the proper conduct of the event and its purposes, and in particular it is strictly prohibited:

 

Distribute printed material and advertising media outside the exhibition areas.

Any type of sound transmission not previously authorized.

Carry out initiatives in the form of shows or shows of any kind, nature and characteristics.

 

15. Liquidation of the stands

 

After the closure of the Exhibition of each session, all stands must be vacated within two days of the end of the session.

Otherwise the organization does not assume any responsibility for goods, materials and other objects deposited on the stand, therefore, reserves the right to collect and keep them, without any responsibility and at the expense, risk and danger of the defaulting party.

 

16. Protection of industrial and intellectual property

 

By signing the application, the Exhibitor assumes all criminal and civil liability for what is displayed on his stand - simultaneously relieving European Expo Dubai of any type of liability - if other economic entities claim industrial and / or intellectual property on the above .

The exhibitors undertake to respect the industrial property rights of third parties. Any violation ascertained by the competent authorities, if notified to the European Expo Dubai, does not imply the latter's right to take restrictive measures against the infringer during the Event, but will authorize European Expo Dubai to exclude the offender from subsequent demonstrations.

 

17. Compliance with laws

 

The Exhibitor is required to observe all applicable laws, regulations and uses and in particular the rules relating to personnel and the prevention of accidents and fires.

 

18. Cases of force majeure

 

In case of force majeure, the date of the Exhibition can be changed. In the event of an absolute exception, the Exhibition itself may not take place at all for reasons absolutely independent of the will of the organizers. In the latter case, the sums available, once the obligations undertaken towards third parties have been fulfilled, will be distributed among the Exhibitors in proportion to the individual payments made, without them being able, for any reason or for any reason, to cite to damage the organizers.

 

19. Complaints

 

Any complaints must be submitted in writing to European Expo Dubai which undoubtedly decides in the general interest of the Exhibition.

20. Other provisions and standards

 

European Expo Dubai reserves the right to immediately exclude Exhibitors who have broken the General Regulations from the Fair. In this case no refund will be recognized. The company excluded from an event cannot be admitted to subsequent editions. In case of non-compliance with the rules of general interest, European Expo Dubai reserves - in addition to the one mentioned above - the right to apply compensation.

 

21. European Expo Dubai reserves the right to establish the rules and provisions it deems appropriate to better regulate the exhibition and related services. These rules and regulations have the same value as these regulations and are mandatory.

 

22. Treatment of exhibitor's personal data

 

22.1 The personal data referred to the Exhibitor, if they operate as a single company, owner of a small business or professional, as well as to the relative representatives, representatives, employees and collaborators, indicated in the application for admission or also subsequently released, and also acquired by third parties (e.g. partners, commercial information companies, etc.) or as part of the exhibition (also, for example, any photos or video recordings at the stands are collected and processed by European Expo Dubai., as owner of the activities of their respective competences, in the terms described in the privacy information in Annex I.

 

22.2 The attached information referred to in the previous paragraph is provided by European Expo Dubai, pursuant to art. 13 of the GDPR and the Exhibitor undertakes to communicate it to the natural persons (its representatives, representatives, employees and collaborators), to whom the Personal Data provided for the purpose of participating in the Exhibition and the provision of the related services refer, as well as to guarantee that Personal Data are legally usable by our Companies for these purposes and to indemnify and / or indemnify our Companies for any cost or damage resulting from the Exhibitor's violation of the obligations assumed under this article towards our Companies.

 

23. Occupational safety

 

Each exhibitor is required to comply with the most scrupulous observance of the entire current regulatory system, also and above all with regard to the protection of the health and physical integrity of workers, and labor, social security and well-being legislation for the whole duration of the Exhibition, including the assembly and disassembly times of the stand fittings and any other related activities.

 

24. Surveillance stand

 

European Expo Dubai offers a general surveillance service for the pavilions. Exhibitors are required to supervise their stands during the opening hours of the fair, as well as to provide for the safekeeping of materials introduced into the stands during the exhibition set-up and demobilization period and at the scheduled opening times. Valuables, easily removable, must be closed in drawers or closets.

 

25. Jurisdiction

 

For the interpretation of all the provisions contained in these General Regulations and in all subsequent communications, additions, modifications and derogations, only the English text and the law of the state of Dubai for the contracts relating to the management of the event and for any controversy the Dubai court has jurisdiction.

 

NORTH EUROPE OFFICE

38/40 De Meeûssquare
Brussel, 1000 
Belgium

SOUTH EUROPE OFFICE

Corso Vinzaglio 29
Turin, 10121 Italy

DUBAI OFFICE

Al Itihad Road - Deira, Dubai

Business Point Bulding

Tel: +32 2 401 61 22

Fax: +32 2 401 61 23

Tel: +39 011 562 21 41

Fax: +32 011 562 46 16

Tel: +971 4 29 59 781

Fax: +971 9 22 82 979

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